Admin Manager / Executive Assistant at Rydal Mews Limited
Rydal Mews Limited
•
Lagos
•
0
Full Time
BA/BSc/HND
5 - 8 years
Posted Feb 4, 2026
Deadline Feb 27, 2026
Administration / Secretarial 
Job Description
Responsibilities
- Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Handle incoming and outgoing communications on behalf of the MD, including emails, phone calls, and correspondence.
- Act as a liaison between employees and the MD, ensuring clear communication and understanding.
- Implement and manage strategies to reduce operational costs in office administration and the MD's office.
- Assist in preparing the MD for meetings, including providing agendas, background information, and necessary documents.
- Identify and implement cost-saving initiatives without compromising quality and efficiency.
- Manage and resolve employee complaints related to work tools, office support, and other internal issues.
- Ensure the availability and maintenance of work tools required by staff, including cars, airtime, data allocations, laptops, email, power, internet, and working environment.
- Act as a primary liaison with third-party vendors, utility providers, building management, and other external parties.
- Maintain good relationships with vendors to ensure timely and effective resolution of issues.
- Manage the MD's schedule, including calendars, appointments, and coordination of activities.
- Ensure clear and detailed communication with the MD through various channels, including emails, phone calls, SMS, and WhatsApp.
- Prepare and manage accurate weekly/monthly budgets and ensure timely submission to management.
- Track office expenditures and manage office budgets to prevent overspending.
- Ensure office supplies are available as required and maintain inventory at minimum required levels.
- Monitor and manage inventory levels to avoid shortages and surpluses.
- Maintain organized and up-to-date records of all correspondence and documentation, including minutes of meetings, letters, and presentations.
- Ensure proper documentation of all activities and communications involving the MD.
- Provide comprehensive administrative support to the MD, including preparing documents, reports, and presentations.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Organize and coordinate internal and external meetings, ensuring all necessary arrangements are made.
- Assist in planning and executing company events and functions as required.
- Manage communications on platforms such as Slack and other internal communication tools.
- Handle incoming and outgoing mails of the MD, including correspondence and other documents.
- Arrange all travel logistics for the MD, including booking tickets, hotels, and other travel-related arrangements.
- Coordinate logistics for staff using the pool car, ensuring availability and maintenance.
- Represent the MD in seminars, meetings, and conferences as required.
- Advocate on behalf of the MD in various forums and ensure effective communication of her directives.
- Regularly review and assess administrative processes to improve efficiency and effectiveness.
- Provide feedback and recommendations to management for continuous improvement.
- Prepare yearly office administration budgets and ensure proper allocation of resources.
Qualifications
- B.Sc. / HND in Business Administration, Management, or a related field.
- Minimum of 5 - 8 years experience in an administrative, executive assistant, or office management role.
- Proven experience supporting senior executives or managing executive offices.
- Strong organizational, communication, and multitasking skills.
- High level of discretion, integrity, and professionalism.
- Proficiency in MS Office Suite and collaboration tools (e.g., Slack).
How to Apply
Interested and qualified candidates should send their CV to:
funmilayo@hr-aidconsults.com
using "Admin Manager / EA" as the subject of the email.
Ready to apply?
Submit your application before the deadline.