Admin Manager at Proforce Defence Limited

The Administrative Manager oversee the support operations of an Organisation and direct the administrative services of Proforce and WMO Gadget. She/he assign responsibilities to administrative staff and ensure the facilities are properly taken care of, equipped with the supplies and services needed. His/her work encompasses a variety of responsibilities to ensure the business runs smoothly and accomplishes its goals on a daily basis

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Develop strategies in administrative manager functions to effectively run an organization.
• Allocate responsibilities and office space.
• Create budget plans, find ways to reduce costs of supplies and services and monitor the flow of money to ensure they stay within their proposed budget.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Examine energy consumption patterns, technology usage, and personal property needs
• Monitor costs and expenses to assist in budget preparation
• Oversee Logistics, facilities and maintenance activities including tradespersons (e.g electricians)
• Responsible for the welfare of the Nigeria Military including logistics, flight bookings, hotel accommodation, feeding and general welfare.
• Ensure the residence is good condition; water must be available at all times, it should be properly cleaned and maintain to ensure nothing is in lack, all damaged amenities fixed and all items accounted for.
• Manage the Operatives (cleaners) and ensure that the entire facility is well taken care of, free from dirt and well organised to meet company standard.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, supplies, products, or services
• Keep abreast with all organizational changes and business developments
• Handle the acquisition, distribution, and storage of equipment and supplies
• Ensure plant, machinery and furniture maintenance
• Oversee the planned maintenance of vehicles