Administrative Officer at Kayhelt Pharma

We are seeking a proactive and highly organised Administrative Officer to support the smooth operation of our daily activities. The ideal candidate is detail-oriented, resourceful, and able to handle a wide range of administrative and coordination tasks confidently.

• Oversee day-to-day office administration, including correspondence, visitor management, and records keeping.
• Manage office supplies and inventory; liaise with vendors for procurement and facility services.
• Coordinate meetings, appointments, staff travel plans, and internal schedules.
• Maintain structured filing systems—both digital and physical.
• Handle petty cash, expense tracking, and administrative expenditure reports.
• Provide support to HR for onboarding, staff file updates, and internal communications.
• Ensure a functional and safe office environment by coordinating repairs, maintenance, and utilities.
• Draft letters, memos, and basic reports; take minutes during internal meetings.
• Support special company projects, events, and operational initiatives as assigned.

• Timeliness & Accuracy: Quick response to administrative requests; error-free documentation.
• Office Efficiency: Adequate stock of office supplies with no downtime; reduced administrative delays.
• Record Management: Keep files properly updated, secured, and easy to retrieve.
• Cost Control: Effective budget management and cost-efficient procurement.

Facility Readiness:

• ⁠Zero recurrent issues with office utilities and maintenance.
• Communication Quality: Clear, professional internal/external correspondence.

• BSc/HND in Business Administration, Management, Social Sciences, or related field.
• 2–5 years’ experience in a similar administrative or office support role.

• Excellent communication and interpersonal skills.
• Strong organisational and multitasking ability.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Good problem-solving and decision-making skills.
• High level of discretion and professionalism.
• Ability to work with minimal supervision and meet deadlines.

What We Offer

• Competitive salary and benefits
• A supportive and collaborative work environment
• Opportunities for professional growth and development