Finance Assistant at Community Health, Justice and Peace Initiative for Development (JDPH)

Contract Duration: 6 months

The Finance Assistant supports the Finance Unit in maintaining accurate financial records, processing transactions, ensuring compliance with organizational policies and donor requirements, and supporting smooth day-to-day financial operations.

• Prepare and process payment vouchers, petty cash, and expense claims.
• Post transactions into the accounting system and maintain proper financial records.
• Maintain an organized filing system for financial documents (vouchers, receipts, invoices).
• Assist in preparing monthly cashbooks and trial balances.
• Ensure all transactions are properly authorized and supported by source documents.

• Assist in tracking budget expenditures and flag variances to the Finance Manager.
• Support preparation of monthly, quarterly, and annual financial reports.
• Assist with donor financial reporting documentation and schedules.
• Update expenditure trackers for projects and departments.

• Carry out bank and cash reconciliations.
• Maintain petty cash float and ensure proper accountability.
• Support payment processing (cheques, transfers, mobile payments where applicable).

• Ensure compliance with financial policies, donor rules, and internal controls.
• Prepare supporting documents for audits and spot checks.
• Assist in implementing audit recommendations.
• Report any financial irregularities to the Finance Manager promptly.

• Support filing and archiving (physical and electronic).
• Provide financial information to program teams when requested.
• Support finance-related trainings for non-finance staff on basic procedures.
• Perform any other finance-related duties as assigned by the supervisor.

• Minimum of 2–3 years’ experience in a finance, accounts, or administrative role.
• Experience working with NGOs, donor-funded projects, or faith-based organizations is an added advantage.
• Basic experience in:
  • Bookkeeping and record keeping
  • Cash and bank reconciliations
  • Handling petty cash
  • Supporting audits

• Proficiency in Microsoft Excel and Word
• Familiarity with accounting software (e.g., QuickBooks, Sage, Odoo)
• Basic understanding of financial controls and procedures
• Ability to prepare and organize financial documentation

• High level of integrity and confidentiality
• Strong attention to detail and accuracy
• Good numerical and analytical skills
• Ability to work under pressure and meet deadlines
• Good communication and teamwork skills
• Willingness to learn and grow

• Diploma or Bachelor’s degree in
  Accounting, Finance, Business Administration, Economics
  , or a related field from a recognized institution.