HR & Admin Manager at International Facilities Services Limited - IFS

• The HR & Admin Manager will oversee human resources and administrative functions while driving efficiency through technology, automation, and improved processes.
• The role supports workforce planning, compliance, staff welfare, and operational effectiveness across multiple sites.
• The ideal candidate is technologically savvy, data-driven, and able to design or improve HR processes using digital tools.

• Manage recruitment, onboarding, and deployment of staff across sites
• Oversee employee records, contracts, and documentation
• Coordinate performance management and appraisal processes
• Support disciplinary processes in line with company policy
• Manage staff welfare, leave administration, and attendance tracking.

HR Technology & Process Optimisation:

• Identify opportunities to automate HR processes such as:
  • Attendance and time tracking
  • Leave management
  • Payroll inputs and reporting
  • Staff records and documentation
• Implement and manage HR systems (HRIS, digital filing, shared platforms)
• Improve HR workflows to reduce manual work and errors
• Use HR data and reports to support management decisions
• Train staff on new HR tools and systems.

Compliance & Policy Implementation:

• Ensure HR practices follow company policies and applicable Nigerian labour requirements
• Support implementation of staff handbook and internal policies
• Maintain proper documentation for audits and inspections
• Monitor contract renewals and probation confirmations.

Administrative Management:

• Oversee office administration and support services
• Manage office supplies, vendors, and service contracts
• Coordinate facility and office support functions
• Ensure proper filing and record management systems.

Employee Relations & Communication:

• Serve as a link between management and employees
• Address employee concerns professionally and confidentially
• Promote positive workplace culture and discipline
• Support internal communication and staff engagement initiatives.

Reporting & Management Support:

• Prepare HR and administrative reports
• Track workforce data, headcount, and turnover
• Support management with HR insights and recommendations.

• Bachelor’s Degree or HND in Human Resources, Business Administration, or related field.

Experience:

• Minimum of 5 – 7 years experience in HR and Administration
• Experience in multi-site or operational environments (facilities, construction, services) is an advantage.

Technical & Digital Skills (Critical):

• Strong proficiency in Microsoft Excel and Word
• Experience using HR software, HRIS, or digital HR tools
• Ability to design simple HR automation using tools such as:
  • HR platforms
  • Spreadsheets with formulas or dashboards
  • Workflow or document management systems
• Comfortable adopting and training others on new technology.

Skills & Competencies:

• Strong organisational and planning skills
• Good understanding of HR processes and administration
• Problem-solving and process improvement mindset
• Strong communication and interpersonal skills
• High level of confidentiality and professionalism.

Working Conditions:

• Physical Office-based with regular interaction with site teams
• Occasional visits to operational sites.